HOST YOUR RETREAT WITH US
2020 Terms & Conditions

Welcome teachers, leaders, mentors and guides willing to walk the beautiful path of conscious co-creation with us. We support teachings from all spiritual traditions and paths of personal growth. We specially welcome those that see this relationship not just a as a business opportunity, but also as a chance to connect with the core values of Shambala: Mutual respect, honor and joy.

SEASONS

Summer

(June, July, August)

Mid season

(May, September, October)

Winter

(November to April)

During Summer and Mid season we host parallel retreats unless otherwise negotiated with the teacher.
During the Winter season, retreats book the whole space without sharing.

YOGA SALAS

Shakti Hall (large yoga sala):

  • Capacity: 33 yoga mats / 45 meditation spaces
  • During parallel retreats we allocate a maximum of 25 beds for the ShaktiHall including 2 teachers
  • More bookings are welcome on a tenting basis
  • Size: 100 sqm.
  • This shala is dedicated to groups of 15 + bookings

Budha Hall (small yoga sala): 

  • Capacity: 15 yoga mats / 25 meditation spaces
  • During parallel retreats we allocate a maximum of 15 beds for the BudhaHall including 2 teachers
  • More bookings are welcome on a tenting basis
  • Size: 50 sqm.
  • This shala is dedicated to groups of less than 15 bookings

ACCOMMODATION

We have the following accommodation options. All rooms have shared bathroom and showers (divided into male and female). Our prices are per person per night and allocations are made on a first come first serve basis.

  • 9 x twin bedrooms
  • 5 x triple bedrooms
  • 1 x 4-bed room
  • 1 x separate hut (double bed) – only during the summer and mid-season
  • 1 x separate hut (twin bed) – only during the summer and mid-season
  • Large tenting space

* Note that separate huts are usually used as teacher accommodation. When possible, we offer single room accommodation depending on space, but please note that this cannot be guaranteed and sometimes teachers will need to share.

FACILITIES

We have a large, fully equipped kitchen, dining room for up to 33 people, library and lounge area. On the deck we have outdoor tables and a large sitting area overlooking the lake.

SAUNA AVAILABILITY

We have two saunas: a wooden one floating on the lake and an electrical one in the main building. We offer one wood (floating) sauna per day, normally in the evenings. If you need an extra sauna, we are happy to put the electrical sauna once per day without extra charge. Please inform us of this in advance. If you are a teacher that is booking our space without catering, please note that there will be enough wood by the floating sauna for one use per day. In the non-catering option, teachers will need to light the fire themselves.

FOOD

Our delicious food buffet is Ayurvedic based and vegan. Fore more information, please click here. The design of the menu and the purchase of ingredients are made in advance. During parallel retreats, both retreats share the same menu. Any change in the menu will need to be negotiated at the time of contract and will be confirmed only when the parallel teacher is in agreement. Please note that we do not accept any last minute food requirements. We urge all teachers to accept our beautiful menu just as it is as much as possible. Thank you for your understanding.

PRICES

Our prices are per person / per day. We serve three abundant, healthy buffet meals every day. Should you require some extra snacks, we happily provide them for an extra 50kr per person per day. If you need to lengthen your retreat, please note that it will be charged at:

  • Extra breakfast: 100kr extra per person in summer / 150kr per person in mid season and winter (inc. vat)
  • Extra lunch or dinner: 150kr per person in  summer / 200kr per person in mid season and winter (inc. vat)

Summer season
(June, July, August)

Only possible with catering:

  • Twin Bed Room: 900kr (inc. vat)
    – Breakdown:
    500kr bed
    100kr breakfast
    150kr lunch
    150kr dinner
  • Guest’s own Tent: 600kr (inc. vat)
    – Breakdown:
    200kr field space and use of facilities
    100kr breakfast
    150kr lunch
    150kr dinner 
  • Single room extra charge: 450kr (inc. vat)

Mid season
(May, September, October)

Only possible with catering:

  • Twin Bed Room: 900kr (inc. vat)
    – Breakdown:
    500kr bed
    100kr breakfast
    150kr lunch
    150kr dinner
  • Guest’s own Tent: 600kr (inc. vat)
    – Breakdown:
    200kr field space and use of facilities
    100kr breakfast
    150kr lunch
    150kr dinner 
  • Single room extra charge: 450kr (inc. vat)

Winter season with catering
(November to April)

The caterer is happy to pick guests up from the station (5 mins drive) for a donation of 50kr per person.

  • Twin Bed Room: 900kr (inc. vat)
    – Breakdown:
    500kr bed
    100kr breakfast
    150kr lunch
    150kr dinner
  • Guest’s own Tent: Not possible
  • Single room extra charge: none (teachers arrange their own room allocation)

Winter season without catering
(November to April)

Includes access to the entire centre.

  • Twin Bed Room: 500kr (inc. vat)
  • Guest’s Own Tent: Not possible
  • Single room extra charge: none (teachers arrange their own room allocation)

TEACHER CONCESSIONS

1-15 paying guests = 1 teacher free
16-25 paying guests = 2 teachers free
26-35 paying guests = 3 teachers free

Otherwise, any other member of the team is charged half board.
There is a maximum of 2 members of staff paying half board.
All others will need to pay full board.

CHILDREN

0-6 years old – free
7-14 years old – 350kr (inc. vat)
14-18 years old – 550kr (inc. vat)

SERVICES

At Shambala Gatherings we kindly take care of every detail of your retreat process with a personal, customised approach. When booking with us, we include a non-negotiable 200kr fee in order to publish your retreat in our website, seen by 100,000+ people every year. Unless otherwise specified, we will add the following relevant 2 services to your contract with us – so you can reach further and dedicate your time to teach.

Admin package – 1000kr per retreat:

We will gladly take care of the administration for your retreat through the following services:

  • All bookings through our website
  • All online customer queries
  • All phone customer queries
  • Instructing guests on how to make payments
  • Receiving payments via the Shambala website
  • Issuing receipts

Marketing Kit – 1800kr per retreat

We support your marketing campaigns all year around through our promotional venues with high reach and return on investment, including targeted ads via: 

  • 2 Facebook boosted / paid posts with 6,000+ friends
  • 1 Facebook calendar event with 6,000+ friends
  • 2 Instagram boosted / paid posts with 4,000+ followers
  • 2 Newsletters calendar blasts with 2,500+ subscribers
  • 1 Blog post via website with 100,000+ total views every year

Find all the detailed information by clicking here! <<

TEACHER CANCELLATION POLICY

We will ask you to transfer 200kr fee in order to create a page for your retreat on our website. Please note this is not negotiable.

You will be requested to pay 5000kr as a deposit up front to confirm your booking. An invoice will be sent to you for this purpose. This deposit will be returned if the booking is cancelled more than 5 months in advance. 

If you are booking the Marketing Kit, you will also be asked to pay the 1800kr fee in advance. Please note that the web page fee and the Marketing service are non-refundable.

If you decide to book the Admin service, it will be added to your bill once the retreat is completed and will not need to be paid if the retreat is cancelled in advance.

Minimum numbers:

During both summer and mid-season, our minimum required number is of 15 bookings per day for the large shala and 10 for the small shala. If you wish to have the centre all for yourself during this time, we ask for a minimum of 30 bookings.

During winter season the minimum number is of 10 participants per day. You will always have the entire centre for yourself during the winter.

Should you have less bookings, we can still go ahead with your retreat, so long as the minimum number is paid for.

GUEST CANCELLATION POLICY

We wish teachers to align with our “Guest Cancellation Policy”.
Guest will be informed of this policy on your event on our website, before payment.
Please find the policy below:

  • More than three months notice: 100% of the total cost of the retreat will be returned
  • 3 months to 8 days notice: 70% of the total cost of the retreat will be returned
  • 7 days to 3 days notice: 50% of the total cost of the retreat will be returned
  • Less than 3 days notice: 0% of the total cost of the retreat will be returned

PAYMENT OPTIONS

 

Option # 1:  Guests pay the full fee directly to the teacher account.  (Available for teachers with and without the Admin Package. Available all year around)

 In this payment option, our guests will make the full payment (teacher fee and Shambala fee) to the teacher’s account.

Summer + mid-season:
2 days after the retreat ends, you will receive an invoice from Shambala,
which will need to be paid within a maximum of 5 working days.

Winter: 
2 days after the retreat ends, you will receive two separate invoices : one from Shambala and one from our caterer,
which will need to be paid within a maximum of 5 working days. 

**Note: This option is available for teachers with Swedish and non-Swedish companies.

 


 

Option # 2: Guests pay the full fee directly to the Shambala account via our website. (Available for teachers with the Admin Package only. Available only the months of May, June, July, August and September.)

In this payment option, our guests will make the full payment (teacher fee and Shambala fee) to Shambala’s account.
After the retreat ends, the teacher will send an invoice to Shambala for the teacher fee. This invoice will be paid within a maximum of 5 working days. 

** Note:  Please note that this option is only available for teachers with Swedish companies.
This is due to Swedish restrictions on the VAT declaration.

 


 


Option # 3:
 Guests pay the teacher fee to the teacher’s account and the Shambala fee to the Shambala account. The whole transaction is done via our website. 
(Available for teachers with the Admin Package only.)

 In this case, we will ask guests to make a split payment:  teachers receive their amount into their accounts and Shambala takes its amount into its own account.  

**Note: This option is available for teachers with Swedish and non-Swedish companies.

GUEST ONLINE PAYMENT

If you have chosen payment options # 2 and 3, this means guests will be paying for their retreat via our website.
Our online payment has two options for our guests: Stripe and Swish. 
If guests chose to pay via Stripe, an additional 3.9% will be added to their total price. This amount will cover the commission fees for Stripe. If guests chose to pay via Swish, the transaction is free.

VOLUNTEERS & COMMUNITY

Our team is made mostly entirely by volunteers. One way in which we honor their help is by offering the possibility to participate in courses during their spare time. For this reason, in order to host an event at Shambala Gatherings, it is a requirement to open at least one class per day to the community (volunteer team). You can expect a max of 4 volunteers in the Shakti Hall and a max of 2 volunteers in the Budha Hall per class (unless the space is full). Please let us know in advance if this is a problem for you. 

During the winter, if you as a teacher have somebody that wants to join the retreat but don’t have the funds, then that person is very welcome to contact our caterer via email lisa.nasman@yahoo.se to see if volunteering might be an option.

FINAL CLARIFICATIONS

Meal serving times:
9am: Breakfast
1:30pm: Lunch
7pm: Dinner

(** in the case of parallel retreats, both retreats will be served at the 
same time) 
Learn more about our food here!



Check-in & Check-out Times:

(unless otherwise specified on the initial negotiation)
Check-in: 4pm
Check-out: 3pm

– Silent breakfast: At Shambala we aim at having our breakfasts in silence. It is a sacred moment for us to catch our breaths and be in stillness before the dynamism of the day starts. We hope you will happy to adhere to this rule. Please let us know in advance if this would be a problem for you.

– Note that we don’t take responsibility for the arrangement of the forward travel of any of the guests or teachers after their retreats.

– During the winter season (November to April included), please note that you will need to self-cater if you as a teacher or one of your guests decides to arrive earlier than the start of the retreat or stay after the retreat ends. Earlier arrival or later departure needs to be agreed in advance.

We don’t provide laundry services unless your retreat is 10 days in duration or more.

– Unfortunately our printer is not available for public use. We ask you to please print all manuals and hand outs before your arrival.

– We offer pick up from the bus and train station in Skinnskatteberg (only 5 mins drive from the centre). There is a 50kr surcharge per person in winter and is to be given to the driver upon arrival. Alternatively, the teacher is welcome to organized rides with the local taxi company: +46 222 100 40.

– In order to complete the intense task of organising our schedule smoothly, we kindly ask you to answer emails within a maximum of ten days. In the case that we don’t hear from you during this period we might feel obliged to give your space to another teacher.

IMPORTANT NOTE: In rare cases, we may ask for you flexibility to make small changes in dates up to 6 months prior the start of your retreat. After this period, your dates will be considered “firm” an immovable. Thank you.

Thank you for your understanding.

Thank you for booking with Shambala Gatherings!