HOST YOUR RETREAT WITH US
(Terms & Conditions)

SEASONS

Summer – high season

(June, July, August)

Spring and Autumn – high season

(May and September)

Winter – low season

(October to April)

YOGA SALAS

Shakti Hall (large yoga sala):

  • Capacity: 33 yoga mats / 45 meditation spaces
  • Size: 100 sqm.
  • Min bookings winter season: 10
    Min bookings mid and summer season: 15

Buddha Hall (small yoga sala): 

  • Capacity: 14 yoga mats / 25 meditation spaces
  • Size: 50 sqm.
  • Min bookings: 10 (all seasons)

We aim at having parallel retreats from May to September.
If you wish to not have a parallel retreat, we ask for a min of 25 bookings.

We have a greater possibility to have single retreats during the winter season at a minimum of 10 bookings only. Please let us know in advance if that is your preference.

ACCOMMODATION

We have the following accommodation options.
All rooms have shared bathroom and showers (divided into male and female).

  • 9 x twin bedrooms
  • 5 x triple bedrooms
  • 1 x large 4-bed room
  • 1 x separate teacher hut (double bed) – only during the summer and mid-season
  • 1 x separate teacher hut (twin bed) – only during the summer and mid-season
  • 3 x Soulpad tents with bed, electricity and heating (double bed) – only during summer and mid season
  • Plus extra tenting spaces (guests bring their own tent) – only during the summer and mid season

Total capacity summer and mid-season : 47 beds + extra tent spaces
Total capacity winter season : 41 beds

Check out our The Place page for more images of Shambala.

OTHER SPACES

  • Fully equipped kitchen
  • Dining room for up to 35 people (others eat on the deck)
  • Deck with outdoor tables and large sitting area overlooking the lake
  • Library
  • Lounge area

SAUNA AVAILABILITY

We offer one daily sauna free of charge. We have a wooden sauna floating on our lake, next to the yoga sala. We will happily provide additional saunas for  500kr + 12% vat. Please let us know in advance.

There is no sauna after 22h.

floating-sauna

FOOD

Our delicious and abundant food buffet is Ayurvedic based and vegan, with mainly organic ingredients. We are passionate to provide food that is delicious to eat, look at and feel. We ask our teachers to make any food request ahead of time.

Should you require some extra snacks, we happily provide them for an extra 50kr + 12% vat per person per day.

The meal serving times are:

– 9am: Breakfast
– 1.30pm: Lunch
– 7pm: Dinner

Enjoy one of our food stories below, where Nicolina, a yoga teacher, shares her experience of eating at Shambala.

For more food stories, please check our Youtube channel.

PRICES

Spring, Summer and Autumn – high season
(May to September)

With catering:

* Twin Room: 890kr + 12% vat
* Triple / 4-bed room: 890kr + 12% vat
* Own tent: 640kr + 12% vat
* Soulpad: 990kr + 12% vat
* Single Room: 1200kr + 12%vat

Without catering: Not possible during summer and mid season

Winter Season – low season
(October to April)

With catering: 890kr + 12% vat (all rooms)

Without catering: 600kr + 12% vat (all rooms)

Teacher Concessions

1-15 paying guests = 1 teacher free
16-25 paying guests = 2 teachers free
26-35 paying guests = 3 teachers free

Any other member of the team is charged half board.

Children

0-6 years old – free
7-14 years old – 320kr + 12% vat
14-18 years old – 500kr + 12% vat

*Please note that VAT will also be charged to international teachers. By law, if a service is given on Swedish soil, VAT will be applied, regardless of wether the teacher is billing internationally or not.

*If a teacher stays at Shambala before or after their retreat, in order to give treatments, we will ask for a commission of 20% + vat to be paid to Shambala. If a teacher gives treatments during their retreat,  it is free of charge. We have massage benches onsite.

*Are you a “not for profit” organisation? We would love to support your cause!
During the months of February and March, you may be eligible for our “not-for-profit” winter discount. – 20% for groups of 10 to 20 people and -25% for groups of more than 20 people. Please inquire with us. 

SERVICES

Admin kit
1900kr + 25% VAT per retreat:

  • Taking all bookings & payments through our website
  • Taking all online & phone customer queries regarding the retreat
  • Issuing receipts and sending them to guests
  • Chasing payments
  • Sending welcome letters with practical information for the guest’s arrival
  • Discounted rate if you buy the Marketing AND Admin kit deal (4000kr + vat for both services)

Marketing Kit
2400kr + 25% VAT per retreat

  • 2 Facebook posts with targeted ad campaigns
  • 1 Facebook calendar event with 6000+ friends
  • 2 Instagram posts with targeted ad campaigns with 5800+ followers
  • 2 Newsletters calendar blasts with 2,500+ subscribers
  • 1 Last call post with targeted ad campaign
  • The entire 2400kr + vat budget goes to boost promotion.
    No profit is kept by Shambala.
  • Discounted rate if you buy the Marketing AND Admin kit deal (4000kr + vat for both services)

Find all the detailed information about the marketing kit by clicking here! <<

*Please note that the marketing kit is designed to support our teachers, not to substitute their promotional efforts. The best promotion is still the one done directly by the teacher. 

Kirtan

Johan Svanborg leads kirtan regularly at Shambala when he is on site.
Please get in touch with us if you want to make sure your group receives this beautiful sharing. This service is free of charge.

Treatments

For a detailed explanation of the treatments we offer, please
click here

Simon Green forest walk

Re-Wilding and campfire in the forest-
650kr + 25% vat per person for a 4-5 hour walk.

Wild Sweden are offering a special add-on for retreats at Shambala Gatherings during the Summer and mid season. Your retreat guests can take the chance to go on a guided excursion through nature, to let go of the city armour and connect to the forest and its animals in its purest way. There will be a chance to learn about our wild life, sit by the campfire, jump in the lake, do some journaling and walk in silence.

VOLUNTEERS & COMMUNITY

 

Even though we have some members of staff, our team is made largely by volunteers. One way in which we honor their help is by offering the possibility to participate in some of the classes during their spare time.

For this reason, in order to host an event at Shambala Gatherings, we ask the teacher to open one class per day to the community (volunteer team).

You can expect a max of 4 volunteers in the Shakti Hall and a max of 2 volunteers in the Budha Hall per class (unless the space is full). Please let us know in advance if this is a problem for you.

Our customers are invited to support our volunteer community through the simple seva (selfless action) of cleaning their own dishes. This simple but helpful act, brings the “serving” and the “served” together as one united community, and is an act of gratitude and generosity towards our volunteer team. Thank you.

TEACHER DOWN PAYMENT & CANCELLATION POLICY

Dear teacher, let’s go through your booking with us step by step:

  1. Upon receiving your booking, you will be requested to pay 30% of the minimum numbers as a deposit upfront. This deposit will be returned if the booking is cancelled more than 5 months in advance.
  2. We will ask for a fee of 500kr + 12% vat in order to publish your event on our website. We ask all our teachers to be willing to have their events on our website.
  3. If you are booking the Admin and Marketing Kit, you will also be asked to pay each kit in advance. Please note that neither of these fees are refundable should you decide to cancel your booking.
  4. Four weeks before your retreat starts, we will invoice you for the minimum numbers agreed.
  5. We will invoice you for the rest after the retreat has ended. If we have taken the bookings for you (with the Admin Kit), we will ask you to send us an invoice as soon as the retreat has finished.

 


Note: Should you have less bookings than the minimum number, we can still go ahead with your retreat, so long as the daily minimum number is paid for.

FINAL CLARIFICATIONS

–  Check-in & Check-out Times:
Check-in: 15:30 (3:30 PM)
Check-out: 15:00 (3 PM)

Teachers are welcomed to arrive at 13h on the check-in day.
You can have lunch with us and go through some practical details with our managers.

– Welcome Talk:
Please allow for us to make a 5 minute welcome & information talk on the first group session of your retreat.

– Silent breakfast:
At Shambala we aim at having our breakfasts in silence. It is a sacred moment for us to catch our breaths and be in stillness before the dynamism of the day starts. Please let us know in advance if this would be a problem for you.

– Ceremonial Fires:
We are happy to arrange for a ceremonial fire for you inside our tipi or in our sweat-lodge area. We ask you to please be mindful and to not leave these fires unattended at any time.

– Forward Travel:
Please note that we don’t take responsibility for the arrangement of the forward travel of any of the guests or teachers.

– Sheets:
In an effort to being as ecological as possible, we ask guests to bring their own sheets. This is a normal custom in Swedish hostels. Customers can rent sheets and towels from us for 200kr inclusive of tax. Teachers will receive sheets from us free of charge.

– Laundry:
We provide laundry services if your retreat is more than 10 days in duration for 100kr per bag including vat.

– Printer:
Our printer is not available for public use. We ask teachers to please print all manuals and hand outs before your arrival

– Sound Levels:
We are located in nature, surrounded by forest, but we do have one neighbour. We ask our teachers to keep music within a limited decibel range. If you have planned a dance gathering or any loud events as part of your retreat, please let us know in advance. Shambala applies silence after 22h.

– Guest Cancellation Policy:
Should we take guest bookings for you via the Admin Kit, the following guest cancellation policy applies. You are welcome to have your own cancellation policy instead of this one. Just let us know. Thank you.

Please contact us if you wish to have a 15min “discovery call” with us, where we explain our terms and conditions to you.

Thank you for booking with Shambala Gatherings!