HOST – Teacher Terms and Conditions – 2026

HOST YOUR RETREAT WITH US
(Terms & Conditions)

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SEASONS

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High Season
(April to October + February)

Fully catered and lovingly hosted.
A nourishing, all-inclusive experience where you and your guests are supported from arrival to departure.

Our full team is onsite: two managers, a dedicated chef, and a warm-hearted volunteer crew. We greet your guests, provide station pick-ups and drop-offs, cook with care, and clean daily, so you can focus entirely on teaching.

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Low Season
(November to March, excluding February)

Self-catering, silent, and spacious.
A peaceful retreat into nature. Just you, your guests, and the forest.

Enjoy exclusive access to a warm, clean space and our fully equipped kitchen. No staff, no schedule, full freedom. Two caretakers remain quietly present onsite should you need support.

The lakeside sauna is available, and our electric car is yours to use for guest pick-ups.

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YOGA SALAS

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Shakti Hall (Large Yoga Sala)

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Buddha Hall (Small Yoga Sala)

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High Season Retreat Setup Overview

️ High-Season Capacity Notes:
Max sleeping capacity at Shambala (including tenting space) is 47 guests. Even if both salas are used, this guest limit applies.

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Low Season Retreat Setup Overview

️ Low-Season Capacity Notes:
Max sleeping capacity at Shambala during low season is 36 guests. Teachers always have access to the full center, and can choose to use the large sala only or both salas.

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ACCOMMODATION

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Accommodation Type	High Season (catered) Mid Jan to End Feb May to Mid Oct	Low Season (self-catered) Mid Oct to Mid Jan March to end of April
Twin Rooms	13	13
Triple Rooms	2	2
4-Bed Room	1	1
Soulpad Glamping Tents (dbl)	3	Not available
Guest Bring-Your-Own Tents or Caravan	5	Not available
Total Guest Capacity	Up to 47 guests	Up to 36 guests
Teacher Huts	May to mid October: Shanti Hut (dbl), Nature Hut (dbl)  Mid Jan to March: No huts available	Shanti Hut (dbl), Nature Hut (dbl)

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PLEASE NOTE: That all guest and teacher accommodation have a shared bathroom and showers inside our main vandrarhem building. We have 7 shared toilets and 4 shared showers.

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OTHER SPACES

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• Fully equipped kitchen
• Dining room for up to 33 people (please let us know if you require more indoor sitting area)
• Deck with outdoor tables and large sitting area overlooking the lake
• Library
• Lounge area
• 50sqm yurt
• Walking trails
• Wood, floating sauna

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SAUNA AVAILABILITY

We offer one daily sauna free of charge. We have a wooden sauna floating on our lake, next to the yoga sala. Any extra sauna is charged at 500 sek + vat per sauna.

There is no sauna after 22h.

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FOOD

Our vibrant vegan and gluten-free buffet is prepared with mostly organic ingredients. (Please note: trace amounts of gluten may be present.)

We aim to serve food that nourishes the body and delights the senses. Teachers are kindly asked to share any special food requests in advance.

Extra snacks (fruit, nuts, peanut butter & crackers, chocolate) are available for 55 SEK + 12% VAT per person/day.

Meal times:

• 9:00 AM – Breakfast

• 1:30 PM – Lunch

• 7:00 PM – Dinner

✨ Watch Nicolina’s food story to hear what it’s like to eat at Shambala. For more food stories,  please check our Youtube channel.

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2026 PRICES

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Item	High Season (catered) Mid Jan to End Feb May to Mid Oct	Low Season (self-catered) Mid Oct to Mid Jan March to end of April
Twin Room	1 280 sek	2 nights: 690 sek 3, 4 nights: 650 sek More than 4 nights: 630 sek 500 sek for larger groups of longer duration (please inquire)
Triple / 4-bed Room	1 166 sek	Same as Twin Room
Own Tent or Caravan	750 sek	Not available
Soulpad Glamping Tent	1 600 SEK Partner: 900 sek	Not available
Single Room	1 660 sek	Not available
Private Hut (twin beds)	1 450 sek per person	Not available
Included in Price	Yoga sala or full center 3 meals/day (buffet) 1 sauna/day 1 bonfire/retreat Common areas, yurt Hosting & cleaning Pick-up/drop-off	Full center access 2 yoga salas 1 sauna/day +2 000 SEK + sek for cleaning & electricity
Teacher Concessions	1 teacher per 15 guests 2 teachers per 25 guests 3 teachers per 35 guests Extra team: half price	Same as High Season
Children (per night)	0–6 yrs: Free 7–12 yrs: 335 sek 13–18 yrs: 520 sek	Same as High Season

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All prices are excluding 12% VAT (moms).

International teachers are also subject to VAT, as Swedish tax law applies to all services provided on Swedish soil—regardless of billing origin.

Are you an NGO or non-profit? We’re happy to support you with special rates. Please contact us to discuss.

Treatments offered by teachers during a retreat are free of charge. Massage tables are available on site.

When setting your price, we recommend a teacher fee of max 1 000 SEK per person/night (incl. VAT).
For trainings or multi-teacher retreats, up to 1 500 SEK/night (incl. VAT) is appropriate.

This is our guidance based on what guests typically accept—but teachers are welcome to price according to their audience.

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ADDITIONS

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KIRTAN – High Season only-
(1550kr + 25% vat)

Johan Svanborg leads kirtan (group chanting of Sanskrit mantras) regularly at Shambala for free when he is on site. However, if you wish to guarantee this service in your retreat and book Johan in advance, we ask for a small surcharge to honor his time. Please get in touch with us if you want to make sure your group receives this beautiful sharing.
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RE-WILDING – High Season only
(675kr + 25% vat per person)

Your retreat guests can take the chance to go on a 4-5 hour walk and guided excursion with Wild Sweden, to connect to the forest and the animals in the purest way. There will be a chance to learn about our wild life, sit by the campfire, jump in the lake, do some journaling and walk in silence.
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Admin Kit
(1950kr + 25% vat)

For this small surcharge, we can take care of all your bookings:
– Taking bookings via our e-commerce website
– Invoice customers individually
– Send customers an information welcome email
– All customer service questions
– Make note of their pick up timings from the train station
– Make note of their food allergies ahead of time
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Treatments for guests

If you would like treatments to be available for your guests during their stay, please let us know in advance, and we will do our best to arrange for a bodyworker to be at Shambala.
Please note that the prices for these treatments may vary depending on the type of service and the practitioner.
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VOLUNTEERS & COMMUNITY
(During Catered Retretas Only)

 

While we have a small core staff, Shambala runs largely through the dedication of our volunteer team. As a way to honor their contribution, we invite them to join one class per day during their free time.

To support this, we ask all teachers to open one class daily to our community:

• Max 4 volunteers in the Shakti Hall

• Max 2 volunteers in the Buddha Hall
  (Unless the space is fully booked with your guests)

Please let us know in advance if this is an issue for your retreat.

Guests are also invited to support the community through a simple act of seva (selfless service): washing their own dishes. This shared gesture helps unite those who serve and those who receive into one mindful community. Thank you.

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TEACHER DOWN PAYMENT & CANCELLATION POLICY

To confirm your booking, we ask for a 40% deposit based on the minimum number of guests. This deposit is fully refundable if cancelled more than 5 months in advance. Cancellations made less than 5 months before the start date are non-refundable.

There is a 550 SEK + 25% VAT fee to publish your retreat on our website. We highly recommend this, as it gives you free exposure through our regular social media posts and newsletters.

You’ll receive your invoice after the retreat ends, with a 10-day payment term.

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FINAL CLARIFICATIONS

Check-in for guests is between 3:00–5:00 PM. Check-out is at 3:00 PM.
Teachers are welcome to arrive at 1:00 PM to go through practicalities with our team and share a light snack with the community at 2:00 PM.
Please inform us of your arrival time at least 48 hours in advance.

We offer an optional bus pickup from Arlanda Airport for large groups:
– Large bus (up to 40 people): 7 500 SEK incl. VAT
– Small bus (up to 16 people): 5 500 SEK incl. VAT
Please inquire for availability.

We kindly ask for a 5-minute welcome talk at the start of your first group session.

Shambala observes silence between 9:00 PM and 10:00 AM, including silent breakfasts. This is a sacred time for stillness. Let us know in advance if this is an issue.

We’re happy to arrange a ceremonial fire in the sweat-lodge area. Fires must never be left unattended. Please request this in advance.

We are not responsible for guests’ or teachers’ forward travel arrangements after their retreat.

To reduce our ecological footprint, we ask guests to bring their own sheets. Rentals are available for 200 SEK (incl. tax). Teachers receive sheets and towels free of charge.

Laundry service is available for retreats of 10+ days at 100 SEK per bag incl. VAT.

Our printer is not for guest or teacher use. Please print all manuals and handouts before arrival.

Though we are surrounded by nature, we have one nearby neighbour. Please keep music at moderate levels, and notify us in advance if your retreat includes dance or louder activities. Silence is observed after 9:00 PM.

You are welcome to set your own guest cancellation policy. If using our Admin Kit and booking through our website, the Shambala cancellation policy will apply.

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Please contact us if you wish to have a 15min “discovery call” with us, where we explain our terms and conditions to you.

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Thank you for booking with Shambala Gatherings!

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